Real-Time Queue Notifications

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Key Benefits

• Reduced User Anxiety. End users receive continuous updates about their queue position and estimated wait time.
• Increased Transparency. Real-time visibility into queue status builds trust and sets clear expectations.
• Alternative Messaging. Automatically sends a customized message when queue conditions exceed defined thresholds.
• Pattern Analysis. Collected queue data helps identify peak times and typical response times.

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Prerequisites

• A handover provider, either Cognigy Live Agent or Salesforce MIAW, is configured.
• The Endpoint that supports the selected handover provider is configured. For testing purposes, you can use the Webchat v3 Endpoint with Demo Webchat.

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How It Works

1. Configure the following Nodes in your Flow:
   1. Handover to Human Agent — enables queue position and wait time tracking.
   2. Lookup — routes the Flow based on handover status.
   3. If — evaluates queue conditions.
   4. Say — displays queue updates or alternative messages to the user.
   5. Go To — loops back to continue monitoring the queue.
2. Configure settings in Salesforce MIAW if you use it as your handover provider to enable queue notifications on the provider’s side.
3. (Optional) Configure the Agent Copilot workspace.

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Configure Settings for a Handover to Human Agent Node

1. In the Flow editor, add the Handover to Human Agent Node or use an existing one if you already added it earlier.
2. Open the Node editor by clicking the Handover to Human Agent Node.
3. From the Handover Provider list, select Cognigy Live Agent or Salesforce MIAW.
4. For the queue position, configure the following settings:
   • Get Queue Position — activate the setting to retrieve the end user’s current queue position.
   • Update Interval — specify how often (in seconds) to receive updates on the queue status. For example, set the interval to 30 seconds to receive updates every half-minute. This setting is applicable only to Live Agent.
5. For estimated wait time, configure the following settings:
   • Get Estimated Wait Time — activate the setting to retrieve the estimated wait time for the end user.
   • Wait Time Update Interval — specify how often (in seconds) to receive updates on the wait time. For example, set the interval to 30 seconds to receive updates every half-minute. This setting is applicable only to Live Agent.
6. Configure alternative update options:
   • Alternative Update — activate the alternative update options that trigger when certain conditions are met, such as reaching the maximum queue position or maximum estimated wait time.
   • Maximum Queue Position — specify the maximum queue position. If you set this to 5, the system will send an alternative message when the user’s position exceeds 5.
   • Maximum Estimated Wait Time — specify the maximum estimated wait time in milliseconds. Set this to 300000 milliseconds (5 minutes). If the estimated wait time exceeds this time, the system will send an alternative message from the Alternative Text field.
   • Alternative Text — specify the message that should be sent when either the maximum queue position or maximum wait time is reached. For example, Thank you for your patience. We are experiencing higher than usual wait times. Please hold on, and an agent will assist you shortly.
7. Click Save Node.

{
  "request": {
    "position": 3,
    "estimatedWaitTime": 300000
  }
}

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Add a Lookup Node

1. Below the Handover to Human Agent Node, add a Lookup Node.
2. Open the Node editor by clicking the Lookup Node.
3. From the Type list, select Handover Status.
4. Click Save Node.
5. In the Case Node of the Lookup Node, select Queue from the Handover Status list and click Select.
6. Click Save Node.
7. Remove the second Case Node.

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Add an If Node

1. Below the Case Node, add an If Node.
2. Open the If Node editor and add the following condition:
   {{input.data.request.position}} < 2 && {{input.data.request.estimatedWaitTime / (1000 * 60)}} < 200
   
   where:
   • {{input.data.request.position}} < 2 — checks if the customer’s position in the queue is less than 2. If true, it means the customer is either in first place or second place in the queue.
   • {{input.data.request.estimatedWaitTime / (1000 * 60)}} < 200 — calculates the estimated wait time in minutes. The estimated wait time is provided in milliseconds, dividing by (1000 * 60) converts it to minutes. It then checks if this wait time is less than 200 minutes. If true, it means the estimated wait time is manageable.
3. Click Save Node.

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Add Say Nodes

1. Below the condition Then, add a Say Node.
2. Open the Say Node editor and paste the following text into the Text field:
   Position: {{input.data.request.position}}
   
   Estimated time: {{input.data.request.estimatedWaitTime / (1000 * 60)}} minutes
   
   where:
   • input.data.request.position — the user’s current position in the queue.
   • input.data.request.estimatedWaitTime / (1000 * 60) minutes — the estimated wait time in minutes. The estimatedWaitTime is initially provided in milliseconds. It is divided by 1000 to convert it to seconds, and then by 60 to convert it to minutes.
3. Click Save Node.
4. Below the condition Else, add another Say Node and paste the following text into the Text field to display the text from the Alternative Text field of the Handover to Human Agent Node that you configured earlier:
   {{input.handover.data.alternativeText}}
   
5. Click Save Node.

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Add a Go To Node

1. Below the Say Nodes, add a Go To Node.
2. In the Go To Node, select the current Flow from the Select Flow list and Lookup Node from the Select Node list.
3. In the Advanced section, select Go to Node and wait for Input from the Execution Mode list.
4. Click Save Node.

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Configure Settings in Salesforce MIAW

1. In Salesforce, go to the Setup page, enter Messaging Settings in the Quick Find box, and click Messaging Settings. Alternatively, go to Feature Settings > Service > Messaging > Messaging Settings in the navigation menu.
2. In the Channels section, find the channel you want to configure, click the arrow-down icon, and select Edit.
3. Go to the Queue Wait Time and Position section.
4. From the Notification list, select one of the following options:
   • Estimated Wait Time — sends the estimated wait time to the end user.
   • Queue Position — sends the user’s current position in the queue.
5. Click Save.

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(Optional) Agent Copilot

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More Information

• Handover Status
• User Inactivity Detection and Handling
• Lookup
• Agent Handover