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Step Explorer

Step Explorer helps you to see how customers navigate through a conversation. It shows key paths in the conversation, such as how customers react to the Virtual Agent's responses and questions, as well as identifying points where customers disengage, all within a specified time frame. This information allows you to evaluate and improve your Virtual Agent for better understanding, potentially increasing orders, bookings, or reducing support requests. The Step Explorer lets you explore conversation steps and how they connect with each other.

Step Explorer UI

In the left-side menu of Insights, select Step Explorer.

When the Step Explorer is selected, Agent's name is displayed in the top left corner. Insights processes the current Agent's data and the Step Explorer report displays the data-related analytic graphs. If multiple Agents are available in Cognigy.AI, you can select them here in a drop-down menu to analyze each of them.

When switching from your Agent in Cognigy.AI to Cognigy Insights, all filters are configured so that you can view data related to the active Agent. This allows you to monitor the performance of this Agent over a specific time period. To switch between Cognigy.AI and the Cognigy Insights application, clickthe Insights option in the user menu.

Filter options

Every change in filter settings needs to be confirmed with Apply to be active.

Local filter options

The Local Filter options at the top are specific to the Step Explorer.

Starting Step

Conversational steps are only available and displayed here when you first have configured the Node settings in your Flow with annotations in the Analytics steps section, for example, with 'Welcome New Caller'. Then you can select the starting step here for Step Explorer processing starting at this point.

Additionally, you can click a step and choose Select as starting step from the context menu.


You can choose between Forward and Backward direction. If you apply the forward direction, the step report starts with the first step (from the conversation's beginning to the end). If you apply the backward direction, the step report starts at the last step (from the conversation's end to the beginning).

Global filter options

The Global Filter options at the bottom apply to all applications running in Cognigy Insights. For more information, read Global Filter.


Before working with Step Explorer, you need to annotate certain components in Cognigy.AI. Annotations can be defined in the Node settings of your configured Flow.

To get started, open the Node Editor, navigate to the Settings tab, and provide a meaningful Annotation in the Analytics step section. This Annotation should include an informative reference to the configured Node.

For instance, if you're annotating a Say Node that initiates a customer conversation with a welcome message, you can enter either Greetings or Welcome New Caller.

For Order Intents, use the Analytics step field. For example, you can enter Order Intent triggered as an annotation.

Say Node editor with Annotation in the Analytics step section

As you name more Flow Nodes with Annotations in the Analytics step sections, the Step Explorer data display will provide finer granularity.


The Step Explorer requires defined Annotations for the evaluation and display of analytics data.

The Step Explorer provides the following advantages:

  • Order Intent understanding (how many customers have ordered something).
  • Understanding of customer reactions at certain steps (how many, how often).
  • You can define different time frames for evaluation.
  • You can display the step report both in Forward and Backward directions.
  • You can get the step report beginning at a Starting Step.
  • You can click a step to see details.
  • You can select available Snapshots from different virtual agent versions to compare them for improvement purposes.


Step Explorer: Analytic steps displayed in forward direction

When the Local Filter is set to the Forward direction, the Step Explorer displays the conversation analysis results with the conversation's start on the left side and the conversation's end on the right side.

Using the Annotations defined previously in Cognigy.AI for your Flow Nodes, the Step Explorer can analyze the conversation steps, and each Annotation is assigned to a specific step. The corresponding conversation data in relation to the defined steps leads to a percentage distribution, which the Step Explorer visualizes on the screen.

Analysis example

100% of the users went through the starting step at the beginning of a conversation.

99% of the users who started a conversation went through a welcome as a new caller.

66% of the new callers made an appointment - 11% of the new callers initiated a handover request.

51% of the users who made an appointment completed the booking.

48% of users who made an appointment needed explanations.

89% of users who needed an explanation completed the booking.


The red-marked areas of a step represent the number of users who dropped off at that point. You may take an early "drop off" in a conversation to improve your Agent and to inspect with Cognigy's Message Explorer what the Virtual Agent said before the user dropped off.

  • You can get more details displayed when you hover the mouse over any step.
Details to the Handover request step
  • You can select any step as Starting Step in the Local Filter settings. The Step Explorer will then visualize the analysis beginning at that step.

  • You can change the conversation's Forward direction to a Backward direction. The Step Explorer will then display the analysis starting on the left side with the end of a conversation.

Step Explorer: Analytic steps displayed in backward direction
  • You can click a step, for example, Make an appointment, and the Step Explorer will change the displayed analysis by a separated display of the selected step and the related analytics data in detail.

Fields with an arrow icon are placeholders for hidden steps. These hidden steps will be displayed only when you click the arrow field. Using arrow fields, make sure that the displayed steps are clearly arranged.

Example: Separate display of the selected Make an appointment step

Example step analysis of Make an Appointment:

Step label: 66% of the 'new callers' from the previous step made an appointment. Additional information via hover field: 66 % of the users who started a conversation made an appointment (the number found by Step Explorer: 5,477).

48% of the users who started to make an appointment needed explanations of what the Agent just did. 89% of them who needed explanations completed the booking, and all of them dropped off afterward (100%).

48% of the users who started to make an appointment completed the booking.

100% of the users who completed a booking dropped off.


The rated value of a conversation step relates directly to the previous step value before.

Example step: Make an appointment analysis data

Example of the Completed Booking step and evaluation of additional displayed analytics data:

89% of the users who needed explanations completed the booking, and all of them dropped off afterward (100%; end of conversation).

additional information (via hover function):

89% of the users completed the booking from the previous step. 28% of the users who started a conversation completed the booking. The Step Explorer found 2,368 as a total number of completed bookings.

Example step: Completed booking analysis data

Open Flow

To check your Flow or to improve the configuration, the Step Explorer provides the context menu Open Flow option when right-clicking on a specific step. For example, clicking Make an Appointment takes you to the Flow in Cognigy.AI.

The red-highlighted sections within a step indicate the points where users dropped off. You have the option to intentionally initiate a 'drop-off' in a conversation. This allows you to enhance your agent's performance and analyze what the Virtual Agent said before the user disengaged by using Cognigy's Message Explorer.

Right-clicking a specific explorer step will provide the "Open Flow" option
The "Open Flow" option led to the Flow in Cognigy.AI

Open Node

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Calling the context menu on a Step defined in a Node will present the Open Node menu option. Clicking it opens the Flow Editor with editing mode for the respective Node.

Context menu of a Step defined in a Node

Go to Transcript Explorer

If you want to evaluate early drop-offs during conversations to improve your Virtual Agent, click the Drop off step to access the Go to Transcript Explorer menu.

This menu allows you to check conversations by searching for keywords that represent the steps when the customer drops off.

Go to Transcript Explorer to evaluate the conversation steps

Inspecting conversations by Steps taken

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In the context menu of a Step, there are two options for inspecting the conversations. Activating one of them will open Transcript Explorer showing the following conversations:

  • Open conversations that took this path. This option displays conversations that followed the exact path of the chosen step. In the illustration below, we have opened a context menu on the Completed Booking step. Conversations that followed this path will show only those that contained the following step path: Welcome New Caller > Make an Appointment > Explain > Completed Booking steps.
  • Open conversations, which contain this step. This option shows all the conversations, which include the chosen Step. The exact path in this case is not important.
Go to Transcript Explorer to evaluate the conversation steps

More Information